23 Time Management Habits to Increase Your Daily Productivity


Start Tracking Your Time Today

We live in a busy world with a lot of modern advancements. You can update social media in an instant. With news updates everywhere, it is easy to get lost in the shuffle. With productivity at risk, you need to work on the way you handle your time. This makes it easier for you to get back on track to running your business in the best possible manner.

1. Define Your Purpose

Maintain a clear focus on what you want to achieve. A goal gives you something to work toward and because of this, you can set mini goals to grow your business. Targets help you break free from distractions and avoid headaches. Leave behind any tasks that are not essential to your business. You don’t want to spend the majority of your time on things that can zap your time and energy.

When you have a goal in mind, you are able to create smaller goals for the short and long-term. To get this done, create to-do lists to help you reach your targets. Ask yourself what drives you and what you are passionate about. With an end goal, large or small, you are able to create a roadmap to your success.

2. Take Action

When you take any action in your business, you are taking control. This lets you free yourself of excuses that may be holding you back. It is easy to get started with your current task and go from there. Get started working on your tasks now and stop waiting. Create a plan of action for completing your tasks and reward yourself for a job well done. This helps you work toward your larger goals so that you can get more important things done in a shorter time.

3. Overcome Procrastination

It might be easier said than done, but you can stop procrastinating with some effort. For you to overcome this obstacle, find out the true cause of your procrastination. When you find out what the trouble is, you can find a solution to the problem. This affects a lot of people every day, but it doesn’t have to affect you. Leave small tasks for breaks. Use the Pomodoro Technique if you want to work in bursts and limit social media to shorter time frames.

Many people put off things that aren’t fun or exciting. Tasks like reports and meetings aren’t always going to be a lot of fun, but they are necessary. Review your priorities and figure out what will help you to achieve your goals.

Putting things off may leave you feeling overwhelmed by your tasks. It also keeps you from moving forward in your business. This can lead to a business that is not successful. When you feel the urge to procrastinate, turn your attention toward the bigger picture. This lets you keep your eyes on the prize.

Tackle the hardest tasks on your to-do list first so that you can focus on running your business. Many people put things off for different reasons. If you want to avoid this time sucker, you can concentrate on your larger goals. Block out procrastination before it robs you of your time.

4. Avoid Interruptions

No one likes to start work and have to stop in the middle. This is a problem that affects a lot of business people. It derails our minds from our goals and works against us. Interruptions cause us to break our focus on the tasks at hand. If you want to focus on your own success, limit interruptions as much as you can.
There are plenty of ways to try to avoid interruptions, but there is no foolproof way to do this in general. Work in a quiet place where people can’t bother you. Disconnect yourself from social media and turn your cell phone off. Staying focused helps increase your productivity, which helps your business grow.

5. Stop Multitasking

Studies show that people who do more than one task at a time are worse off than those who don’t. When you take on more than one project, you let your mind leap from one thing to another. Maintaining focus on larger tasks is the key to getting things done.
Jumping around distracts your mind and keeps you from important aspects of your business.

You can stop multitasking by following a system of delegation and deletion. To do this, you have to figure out what projects other people can handle. Handle projects based on importance and urgency. Also, don’t jump from project to project and you will train your mind to get more done.

6. Set Deadlines

Give yourself a deadline for small and larger projects. Use a calendar and make goals for yourself. Deadlines give you an end date to complete projects. Experts believe that you should set end dates even where there are none.

7. Stop Checking Your Email (So Often)

You can be distracted by your email if you check it often. Many people do this all throughout the day.
If you are like a lot of people, you check your email a lot every day. This can kill your productivity and keep you from doing more important things. You have goals to get done, so leave your inbox alone and work on your success.

Don’t waste time with email unless you can set a time to do so. Many people waste hours checking emails and getting distracted by this. There are apps that can block email access so you can get focused on what matters.

8. Empty Your Inbox

At your set email times, check your inbox and get rid of what doesn’t help you. You should look at emails one time and decide what to do from there. Take action, delete the email or delegate the task. This helps you avoid feeling overloaded. Create folders that describe the emails inside.

It can be hard to get your inbox down to zero, but it is worth it.

9. Focus on Priorities

Think about the items on your to-do list. Which ones will have the biggest impact on your business? Focus on these items first and leave the smaller tasks for later.

When putting your to-do list together, think about which projects are important or urgent. Take care of urgent items first, followed by important items. Items that are not important or urgent are best left for others.

10. Don’t Confuse Urgent with Important

Urgent projects don’t always mean that they are important. Handle important tasks first. Urgency does not equal tasks that you should do now. Use the Eisenhower Box to figure out what items are urgent and/or important. This is a matrix that helps you figure out your priorities.

11. Write Things Down

Take notes when thinking about your business. You may never know what is important to the bigger picture. Keep track of your ideas and focus on what’s important. You may think that you can remember items, but we often forget. Keep track so you can avoid missing out on important information. We all have busy lives, so don’t sweep details under the rug.

12. Use a Weekly Planner

Having a weekly planner allows you to plan out how you are going to achieve your goals in advance. Using a planner helps you get familiar with important projects and due dates. This trains your brain to focus on getting things done on a weekly basis. You can also use this to meet larger goals.

13. Organize Your Stuff

Knowing where things are can help you feel more in control of your work life. Organization helps you increase productivity and doesn’t leave you feeling overwhelmed.

Clear out any clutter you have in your workspace. You want to create an environment that doesn’t distract you. Get rid of things that don’t work and label desk drawers and folders. This gives you a space for incoming and outgoing work.

14. Make the Most out of Meetings

It is common knowledge that meetings waste time. It seems like participants don’t get things done. To make the most out of this situation, figure out the core feature of the meeting. This will stop wasting time so that people can get back to work.
Also, when creating a meeting, have an agenda. Look for a reason behind the meeting and make sure that it works for the business. Keep everyone on track and allow them to get involved.

15. Reconsider Your Social Media Activity

Social media can drain your brain of important information and replace it with distractions that don’t do anything for you. Many stimulants are easy to find on the internet. In social media, there are many ways to feel distracted. Only get on your social media accounts when taking breaks.

You can get more done by limiting this activity in general.

16. Stop Reading News

Don’t waste your time reading the news when we are working on important tasks. To stay focused on work, steer clear of news items that you can’t change. Focus your energy on more important matters that work for your larger goals. News doesn’t teach you anything and will not help you get your tasks done.

Many news headlines are created just to grab your attention. If you must read news, do it on breaks to avoid interrupting your workflow.

17. Take Breaks

Your brain needs time to get rested and recharged and taking breaks does just that. When you work without stopping, your mind becomes numb to the constant level of stimulation. Taking time away gives us renewed energy so that we can take on our tasks at full force.
After a block of 25 minutes of work, take a time to do menial, brain-dead tasks.

18. Eat Healthy

Eating junk food drains your energy. Eat only food which helps you to raise your energy levels. Science shows that people that have poor diets are more likely to be less productive.

19. Exercise More

Doing physical exercise affects us all by giving us the energy we need to get through the day. Exercise increases the blood flow to the brain. This leads you to be more productive in general. It’s also good for your health.

20. Get Enough Sleep

For the average person, insomnia zaps them out of 11.3 days of productivity every year. For those of us who don’t get adequate amounts of sleep, our levels of productivity suffer. To handle that, make sure that you are resting often and well.

21. Become an Early Riser

Staying up later in the night leads to a lack of sleep. This, in turn, leads to insomnia which drains our energy and productivity levels. Studies have shown that successful people get out of bed early. These people get important tasks done before others have started their days.

22. Rebuild Your Habits

Develop good habits so you can perform at peak performance throughout the day. Inc.com has a list of 7 things you can start doing now. This list will give you the tools you need to increase your productivity.

23. Act in a Responsible Manner

Time management is essential to increased productivity levels. It is your time and you should be responsible for how you use it every day. Effective time management skills allow you to create a plan for your day and stick to it.

Track your time with a plan that lets you remain responsible. You can use this for planning out your day.

It is easy to get distracted and lose focus, but that doesn’t mean that you have to fall into this pattern. With the guidelines listed above, you can create a plan that helps your business. In a nutshell, you should clean your area of clutter, work hard and stay focused on important business tasks.

Success doesn’t always happen overnight, but it does happen. Follow the habits of successful people and you will also see the benefits. Block out unwanted distractions and plan out your weekly projects. In the end, both you and your business will see growth. Train your mind to work around interruptions and figure out what works for you.


Start Tracking Your Time Today


Danny Donchev

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23 Time Management Habits to Increase Your Daily Productivity

by Danny Donchev time to read: 8 min
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